Privacy policy for applicants
At Whitevision, we attach great importance to privacy. That’s why we handle all applicants’ personal data with care. In this document, you can read which data we collect, why we process it, how long we keep it and which rights you have as an applicant. This policy complies with the requirements of the GDPR.
What data do we collect? We only collect the data that is needed to assess your application:
Name and contact details
CV information, cover letters and correspondence
LinkedIn profile
Evaluations of interviews
Any notes that are relevant to the application procedure
Optional: portfolio, references or other documents or data that you provided yourself
Why do we process your data? We only process your data for the following purposes:
To assess your application and to contact you
To carry out the application process properly
If you join us, to build your personnel file and to comply with our legal obligations
Retention periods We apply the following retention periods:
Default: your data is deleted within 30 days after the application procedure has ended
If you give your consent: we keep your data for a maximum of 180 days
We will automatically send you a reminder asking whether we may extend your consent; if you don’t respond, your data is automatically deleted within 30 days
Have you requested deletion of your profile? Then this is done automatically within 14 days
Once a month, an additional manual check is carried out on the data that is due to be deleted
Where is your data stored? Your data is stored exclusively within the EU.
Do we share your data with third parties? We process your data in Recruitee (an applicant tracking system). Recruitee processes personal data on our behalf and complies with the GDPR. We have concluded a data processing agreement with Recruitee, which sets out appropriate technical and organisational measures.
Your rights as an applicant Under the GDPR, you have the following rights:
Right of access: you may ask which data we hold about you
Right to rectification: you may have data corrected
Right to erasure: you may request that your data be deleted
Right to object: you may object to the processing
Right to restriction: you may ask us to temporarily pause the processing
Right to data portability: you may request your data in a portable format
Security Whitevision is ISO 27001 (information security) certified. We take appropriate technical and organisational measures to prevent misuse, loss and unauthorised access. These include:
Secure storage in Recruitee
Strict authorisation structures
Need-to-know access
Encrypted connections
Contact Do you have questions about privacy or your data? Please contact HR at humanresources@whitevision.com. We want you to be in control of your own data. You can submit a request for correction or a request for deletion to be removed from our database.
Looking for a new job?
Do you want to work in a growing, dynamic and forward-thinking company? At Whitevision, we attach great importance to finding the right people. Can you see yourself in our core values, in the way they show up in every aspect of the company, and in Whitevision’s way of working? Then click through to our vacancies.